How to Successfully Manage a Hybrid Office

January 6, 2022
Office Management Tips
Written By:
Nimbus Team

With the arrival of the COVID-19 pandemic, the workplace is forever changed.  Going forward, organisations need to fully embrace the concept of hybrid offices to allow employees to combine working-from-home with working in-office.  Whether this means splitting half their workweek between places or just once a week meeting in the office, every office manager in Singapore must now take steps to implement office management solutions to ensure seamless business operations and efficient employee engagement.  Here are six tips to successfully manage a hybrid office:

1. Outline company policies and expectations clearly. 

Adopting the hybrid way of working means every office manager in Singapore should clearly communicate company policies, goals and expectations to ensure employees are well aware of their responsibilities.  By creating detailed policies such as employees’ working hours, schedules for working in-office or off-site and reporting requirements, the entire organisation can run more cohesively towards a common target.  Importantly, factor in employees’ questions and potential difficulties before rolling out the policies.  This way, employees are more likely to stay productive since they are guided by sound policies that look after their well-being. 

2. Rethink the office layout. 

Developing a hybrid office also means transforming the office layout.  With remote working becoming a norm, companies must consider more flexible workspace layout, hot desking options and even reducing furniture since fewer employees are working in the office throughout the week.  The best part is, companies can now hire more talents to drive businesses without having to worry about limited office spaces.  When in doubt, office managers in Singapore can always engage office space planning services to propose more space and cost-effective office management solutions that are suitable for the hybrid workforce.  

3. Design an inclusive working experience for all. 

Besides hiring office space planning services to revitalise the office space, managing a hybrid office will also require redesigning an inclusive working experience where both remote and in-office employees can access the same information and work seamlessly no matter where they are.  For example, the office manager in Singapore in charge of building a hybrid office should engage the help of the IT team to ensure everyone has easy access to the same corporate information and can establish real-time communications.  When there are town hall meetings or important announcements, managers must also make a deliberate effort to include remote workers to foster inclusivity for all employees.

4. Incorporate spaces for collaboration. 

With more people bringing their work home, the workplace could gradually become a common ground for brainstorming and collaborative activities.  This also means offices will need more spaces that are big enough to accommodate workgroups as opposed to individual work desks.  Such spaces are not just functional but also foster a sense of belonging to boost employee performance and satisfaction.  A study has even found that inclusivity can increase employee performance by 56% and decrease turnover by 50%.  It is certainly worth making minor changes to the workspaces to achieve greater transformation. 

5. Leverage office management tools. 

To run a hybrid office, leveraging office management solutions and tools is a must to optimise productivity and efficiency.  These tools can make Singapore office managers’ jobs easier and streamline daily operations with fewer human errors.  Consider adopting office management tools like Condeco for self-served desk booking software so that employees can reserve a desk prior to coming to the office or a visitor management tool to pre-register staff and guests so that the company can adhere to COVID-19 safety measures.  

6. Prioritise the safety of your employees. 

With or without COVID-19, employees’ health and safety should always be the top priority of any organisation. Communicate clearly to employees that they are encouraged to stay home if they are unwell and they will not be penalised for taking the day off. Additionally, companies should take a proactive approach in providing sanitiser, masks, gloves, Antigen Rapid Test (ART) Kits to protect employees from catching any virus when they are in office. To take a step further, consider asking employees to fill out health questionnaires and validate the condition of their health before granting entry to the office premises.

Related Posts

Request a Free Consultation Today

We make office management hassle-free. Try out our services for your corporate or commercial space by getting a free quote. Alternatively, call +65 8787 4824 for any enquiries regarding our office management and office cleaning services.

Looking for a Job?

Please apply here instead.

Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.